Example answer: “As the office assistant at Save Financial, I once dealt with a frustrated customer on the phone. What does “managing up” mean to you? Connect with our team of Workable experts and other industry professionals. True or False. The Personnel Psychology Centre's 48 hour scoring service sends results to the test centre, which in turn has the responsibility to inform the candidates of … Watch this video to find out the interview questions that may be asked during a job interview for an office assistant position. In this article, you will learn common interview questions for administrative assistants and appropriate answers to help you prepare. True or False. Give it a good start to the preparations for IBPS RRB Office Assistant Mains Exam 2021 by opting for online mock tests and test series. Basic math aptitude These office assistant test questions assess how well you can perform essential arithmetic functions. (with Examples). In your preparation and research into the company, consider learning about what programs the company uses before going into your interview so you will have a higher chance of showcasing how your skill level matches with the position. What are your greatest strengths and how would they help you perform as an office assistant? Start a free Workable trial and get access to interview scheduling tools, interview kits and scorecards. Before interviewing, you should have done some research into the company you applied to. Are there any continuing training or professional development opportunities offered by the company to help develop my administrative skills further?”. The office assistant is often put in the position of a fly on the wall who hears most of what goes on. What have you done at your present/last company to increase revenues, cut costs or save time? Demand for medical assistants is on the rise. Additionally, this type of interview question can give employers an understanding of how you might step up to the challenge of learning new office software. In what ways have you done that? The customer was stressed and angry that a seemingly unwarranted charge had been made to their credit card. Ask questions, find answers, get tips, and dig deeper into our product. When being presented with this question, present what you understand to be the company’s mission and show the interviewer that your values connect with the company’s. What kind of computer skills do you have? It also helps them get a better idea about you personally to see if you’re a good fit for the company. This question also allows the employer to get a better understanding of your personality and how you will fit in the role of their assistant. What kinds of administrative projects do you like to work on? ... "The best things about being an office assistant is the variety of work it brings. You will also have a clear idea about the complete exam pattern and format of the IBPS RRB Office Assistant exam. This is the opposite direction of where human nature would have us go. I then came to New York to attend college at NYU where I am currently completing my associate degree in business administration. You are assigned several complex tasks with different deadlines. While the purpose of the question is to essentially get to know you, when presented with this question, share your past accomplishments and skills, past work experience and your present circumstances as they relate to the requirements of the administrative position. Since office assistants are normally at the reception area, they do not need to work as part of a team. So, contenders who are on the preparation part may use the HPSSSB JOA Question Paper PDF such that to get an idea of the questions appears in the exam. Post a Job. Note taking exercise. What kind of administrative duties were you responsible for in your last role? You should attempt this section within 45 minutes. Our new survey finds Diversity, Equity & Inclusion in the workplace is easy to support, but hard to implement. Top Multichoice Question and answer is available at Free of cost for EDC Office Assistant Exam. Sometimes, this requires them to resist the urge to share information with people who shouldn't hear it. Your answer will also allow the employer to get a sense of how you might perform the administrative duties of keeping track of multiple schedules and appointments and whether you can complete your daily tasks competently and in a timely manner. Our IBPS RRB OFFICE ASSISTANT PRELIMS Mock Test follows the exact Exam Pattern. Office assistants must be proficient in keyboarding and competent in spelling, grammar, punctuation and oral communication. Dear candidates, Get the IBPS RRB Office Assistant previous year papers, model papers, old questions papers, exam pattern pdf links are available below.IBPS RRB Office Assistant prelims & Mains old question papers with syllabus provided for your preparation purpose. Once we solved the problem, the customer was calm and apologized to me. I have recently completed an internship as an office assistant at a local financial firm where I feel I have really developed my organizational and data management skills as well as my customer service skills.”, Read more: Interview Question: How Would You Describe Yourself? They will also help you get a sense of their interpersonal skills, such as how well they “manage up”, how well they can work on a team, and what motivates them as employees. Europe & Rest of World: +44 203 826 8149 Can you tell me about your past experience as an office assistant? Make sure you take as many mock tests you can, do a performance analysis, fix weak areas and repeat to score well in the IBPS RRB exams. You will want to be prepared for this question with knowledge of what the company provides to its customer base, its core values and some insight into how the company provides its products or services. What administrative projects are less interesting for you? You can prepare synchronized test series with PC or Mobile App. If there is a specific skill that you need, such as travel coordination, be sure to add questions about that to this list. Source: bls.gov. C. Fax documents. The Office Skills Test (OST-200) consists of five separately-timed sub-tests of varying duration, each with 15 multiple-choice questions. Sign up for jargon-free hiring resources. We ended our conversation talking about the weather and my three-month-old puppy. Have you ever been on a team with a difficult coworker? I helped keep the team organized and on task through these email updates, and everyone felt they were so helpful that the emails became part of the daily tasks required by the assistants. How do you measure achievements and success? Proof-reading exercise. What motivates you to excel in this role? I maintained the main office phone line as well as five separate lines for company VPs. https://resources.workable.com/office-assistant-interview-questions In this post, you can reference some of the most common interview questions for a school office assistant interview along with appropriate answer samples. Example answer: “I am familiar with what Save Financial offers its clients, and I’m personally drawn to the company because I feel that the values Save Financial holds reflect my own values regarding secure financial aid for families and retirees and customer care and satisfaction.”. Employers like to know that their employees care about their goals and values. Add a few personal touches and you’re good to go. This helps the hiring manager determine if and how they fit in with the administrative role you are interviewing for. For 100% success in the EDC OA Exam take the Important multiple choice questions with answers. Interviewers ask this question to determine what your computer skills are and whether your skill level will meet company requirements and expectations of what they are seeking in an office assistant. Give some thought to how to frame a response, highlighting specific experiences and successes from previous jobs. 1. Example answer: “I feel confident in my ability to keep everyone organized and on schedule so we can all meet our objectives. Describe a time you suggested a way to save time, lower costs, or increase revenue. Administrative assistants have multiple responsibilities and contributing to a team of workers is of utmost importance to an employer. Example answer: “I came from a small town in Michigan where I graduated with honors from my high school. How do you keep administrative schedules organized? If you support multiple people at one company, how do you decide which projects to work on first? Administrative Assistant quiz multiple choice questions Question 1 A shredder is there to; A. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. Start today by requesting a demo or posting a job for free to discover how Workable can help you find and hire great people. Consider grammar, punctuation, spelling, and proper word usage Administrative Assistant Skills Assessment. Reading competence Office Practices - These questions test for a knowledge of generally agreed-upon practices governing the handling of situations which stenographers, typists, and secretaries encounter in their work, as well as a knowledge of efficient and effective methods used to accomplish office tasks. Example answers: “What more can you tell me about the day-to-day tasks and responsibilities of the office assistant job? The purpose of this question is for the interviewer to get a sense of how passionate you are about your work as well as the position. In the quiz you will be asked the following questions; Good luck! Get clear explanations of the most common HR terms. Example answer: “I feel my greatest professional strengths are my communication skills and organizational skills. Some employers may even include a short skills test in the interview process. Workable helps companies of all sizes hire at scale. The exam dates have been announced and the RRB Office Assistant Exam Prelims 2020 is scheduled to be held on 8th, 9th & 16th August 2020 and the Mains Exam is scheduled to be held on 19th September 2020. This is another common question that may be asked during your interview. What was your role? Then I check my calendar for any meetings, appointments or other scheduled events so I am aware of them. How do you overcome your disinterest in order to do a good job? Think of one to three strengths you feel reflect your professionalism and skill level. Office Assistant Test Preparation Study Guide Office Assistant Interview Questions And Office assistant interview questions and answers. 1 IBPS RRB Office Assistant Free Online Mock Test; 30 Mocks for IBPS RRB Assistant Prelims Read the in-depth report. True; b. The test itself is a series of questions which are designed to test your capabilities on various subjects relating to the administrative assessment post. Prepare for the Office Assistant II Exam. ixamBee has launched free mock tests for IBPS RRB Office Assistant Mains Exam 2021 to enhance the candidate’s ability and efficiency to attempt the questions in the exam. Prepare Online Exam or Online Test For HPSSSB junior Office Assistant Exam with Practice Test Papers or Online Mock Test. While managers are in a meeting, an impatient customer comes in and demands to … Have a look at it for more details. If this question comes up during your interview, use it to your advantage. Premium questions with real-world problems The Administrative Assistant test evaluates a candidate's aptitude for understanding numerical information, comprehension of written communication, and ability to make logical conclusions about facts and figures. Describe a time you worked with a team to meet a common goal. https://www.indeed.com/.../office-assistant-interview-questions This set of office assistant exam questions helps to determine whether your knowledge of English grammar, spelling, punctuation, and vocabulary is sufficient for the correct use of the English language. Ask questions that will help you assess if the company would be a good fit for you, just as the interview is assessing your fit for the company. I start my day by first compiling a to-do list of all tasks that must be completed that day. Describe your experience with calendar management. Banish the blank page for good with our 1000+ HR templates. 35Office Assistant Interview Questions. However, I appreciate learning from my coworkers, too.”. computer top 50 questions asked in previous examination(junior office assistant it,banking and po exam) As the name suggests, an administrative assistant is a person who has the responsibility of providing help in various kinds of services related to administration of a government. Example answer: “As the administrative assistant for Time Wise Financials, I was the first person to meet customers—in person and on the phone. Why do you think you’re a great fit for this position? B. Staple pieces of paper together. After acknowledging the customer’s feelings, I asked the customer for their membership information and continued to explore the problem. Alphabetizing & Numerical Ordering - These questions assess your ability to file documents in correct alphabetical order. I am constantly taking calls and checking my email for any new tasks as they come up so I can follow up with them accordingly.”. Office Assistant Interview Questions Author Ryan Brown Published October 11th, 2010. 10 Office Assistant Interview Questions and Answers To Help You Prepare. Administrative assistants do not have a small role by any means. What interests you about working in an administrative position at this company? Question 2 When going into an interview for the role of office assistant, the interviewer will most likely ask about these skills as well as other details of your background and work history. Job Interviews Careers Business Office Assistant. Europe & Rest of World: +44 203 826 8149. Some tasks, such as data entry, report preparation, calendar management require proficiency with workplace software such as Microsoft Office. Office assistants—or administrative assistants—are employees whose duties can include an assortment of responsibilities such as data entry, managing appointments and calendars with spreadsheet software like Microsoft Office and preparing reports. This Office Assistant interview profile brings together a snapshot of what to look for in candidates with a balanced sample of suitable interview questions. HPSSSB Junior Office Assistant Previous Papers with Answers are available at www.hpsssb.hp.gov.in. These previous year question papers of IBPS RRB Office Assistant exam will act as a source of practice which will help you in managing your time well in IBPS RRB Office Assistant exam and solve questions with great accuracy. This is also an opportunity to highlight the work experience you listed in your resume. Administrative Assistant Interview Questions and Answers While preparing, it can be useful to review questions you might be asked. False If hired for the position, I would use these strengths to help contribute to the productivity of the company.”, Related: Interview Question: “What Are Your Strengths and Weaknesses?”. This exam measures one's aptitude in the following areas: Vocabulary, Spelling, Punctuation, & Grammar - This tests your knowledge of English grammar, vocabulary, and ability to spell words correctly. Plus, unemployment is low, sitting at just 3.5 percent when 2019 came to a close. Microsoft office exercise (including Word, Excel and PowerPoint) However, actual questions will vary in format and content. Show the interviewer how you plan on supporting the company’s growth and development in your answer. a. Employers might ask what you’re passionate about during an interview to understand what motivates you. The interviewer may ask you this question mainly to assess how your administrative and organizational skills match up with the requirements of the position. An interviewer may ask this question to assess how you handle difficult or stressful situations. In my last role, I not only used Microsoft Office on a daily basis, but I made weekly updates to the company website so I am familiar with using WordPress as well. Besides time management and cleanliness, an office assistant has excellent verbal and written communication skills to effectively coordinate activities between the office manager and his business colleagues, present reports, send and answer emails, etc. Although the subjects covered on the test are familiar to most, the strategies to solving questions quickly and accurately are not. Similarly, you can answer this question with how you would handle a stressful situation if one were to occur if you have no prior experience diffusing a conflict in the workplace. It turned out that the customer forgot their due date for their membership. Destroy paper documents by cutting them into small pieces. I’ve always been passionate about helping others stay organized and offering financial support, and I feel that Save Financial is passionate about the same things. Do you have any questions about the office assistant position? I always strive for patience and empathy when working with clients, as I would want my experience to be the same.”, Read more: Interview Question: “How Do You Handle Stress?”. How will your administrative skills contribute to our team? 3.What are the powerful characteristics of a successful office assistant? The following open-ended and situational interview questions will encourage your candidates to speak at length about their relevant experience. 5 Office Assistant Interview Questions and Answers . What is your greatest weakness for […] Struggling with a task or project? Some employers will ask you to complete a specific skills-based assessment for administrative roles. How to attract and hire entry-level employees, Executive Administrative Assistant job description, Administrative Assistant interview questions, Administrative Officer interview questions, How to Hire: 5 tips for hiring an administrative assistant, Best interview questions to ask candidates (and how to evaluate answers). Read the minds of our team of HR writers. 75 office assistant ~1~null~1~ interview questions. For questions 1 through 4, select the choice that correctly completes the sentence. Consider highlighting any professional achievements to show that your career development is important to you. Interviewers will likely ask this question as a way to address the responsibilities and skills you have outlined on your resume. This will show the interviewer that not only are you passionate about your career, but you are also passionate about your career in this position, too. Be prepared to answer this question by connecting what the company does and why to your current or future career goals and your own core values. Now that we’ve got the tips covered, let’s take a look at 5 common administrative assistant interview questions and why these questions get asked to help get you prepared. In my last position at Save Financial, I managed the company’s email account and created weekly updates that team members received. Example answer: “In my role as an office assistant, organization is a top priority. Indeed is not a career or legal advisor and does not guarantee job interviews or offers. Being an office assistant requires a lot of responsibility and a wide range of skill sets. Between 2018 and 2028, the job growth rate is expected to be 23 percent. D. Open envelopes. How did you handle it? Oliveboard’s IBPS RRB Assistant Mock Test Series. This is usually an entry-level position with wide-ranging support duties. Here is an example of how you can answer this question. If you need more job interview materials, you can reference them at the end of this post. How do you ensure accuracy in routine tasks such as processing expenses and preparing reports? Interview Questions for Office Assistants 1. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. structure. If you are presented with this question, give the interviewer an honest answer. I was also in charge of managing the calendars of my VPs, arranging business conferences and travel and helping produce presentations using PowerPoint and Apple Keynote.”. School office assistant interview questions & answers. Don’t let jargon stand between you and your to-do list. What computer skills do you have, and what programs are you comfortable using? How do you handle a stressful situations as an office assistant? Such tests include: A touch typing test. Some of this work can be repetitive. What kinds of documents have you made from scratch using MS Office programs? For every hiring challenge, Workable has a solution. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. When presented with learning new computer programs, I find that I can usually answer any questions I have with a quick internet search. Because of this, I think I would be a great fit for the role of administrative assistant.”. Great office assistants are curious, diligent and have the attitude that no job is too small. The IBPS RRB Office Assistant preliminary exam consists of a reasoning paper and a numerical ability paper of 40 questions each. That’s well above the average across all professions. Multiple choice quiz is given Free on our site for all Competitive and Entrance Exams. We have shared the Exam Pattern & Syllabus of IBPS RRB Office Assistant Exam. Americas: +1 857 990 9675 Hiring people who fit your corporate culture and want … Here are common interview questions you may encounter during your interview for an office assistant position, as well as sample answers: This is commonly the first question interviewers will ask you. Related: How to attract and hire entry-level employees. Use interviews as an opportunity to evaluate these skills. Get clear, concise, up-to-date advice with our practical, step-by-step guides. The information on this site is provided as a courtesy. Be honest in your answer, and include how you felt in the situation and how you handled it. Show employers that you can make a big impact by sharing the ways you expect to contribute to or support their success. Example answer: “I feel my computer skills are proficient in completing office administration tasks. These questions tests one's knowledge, while the time pressure and high stakes of this exam test one's time management skills and ability to perform under pressure. How do you handle this? a. False : 12. Americas: +1 857 990 9675 What type of documents and formats have you generated in the past? The following are samples of the types of questions you may find in the Office Assistant (General) & (Typing) examination. Learn more about the features available and how they make each recruiting task easier. Our new survey finds Diversity, Equity & Inclusion in the workplace is easy to support, but hard to implement. Administrative assistant questions about fit. Free Mock Test for IBPS RRB Office Assistant Mains Exam 2021. I also feel that by taking over the majority of administrative duties, team members can delegate their time more efficiently as well as increase their work productivity.”. Your most promising candidates will be able to articulate what interests the about your company, and will contribute several prepared and spontaneous questions of their own to the conversation. 10 IBPS RRB OFFICE ASSISTANT PRELIMS Mock Test 2021 for your Exam Preparation. IBPS RRB office assistant will conduct exams for the screening of the eligible candidates who have applied for this post. Feel free to include comments on further questions/ideas you might have.XYZ Company customer and revenue data reportCompany A, 100 employees, customer for 10 years Company B, 20 employees, customer for 1 year Company C, unknown, customer for 5 years Tech Industry, five companies, $300,000 revenue Retail Industry, eight companies, $1M reven… Why do you want to work as an office assistant for this company? Learn about interview questions and interview process for 195 companies. Exercise: Organize the following data in any way you see appropriate. How To Answer Medical Assistant Interview Questions . IBPS RRB OFFICE ASSISTANT PRELIMS Mock Test Score card provides detailed analysis of each section individually. Consider the following examples of questions that you could ask the interviewer in answer. Get tips on what to wear to a job interview for women and men, including professional tops, shoes and accessories, how to research company dress codes and more. Demonstrates time management... 2. Why did the last office assistant leave the company? True; b. What are your expectations of your administrative team? Tell me what you’ve done to improve your skills as an office assistant. Buy HPSSSB JOA Exam 2021 Online Exam or Practice Test for Complete your Online Test Practice & Preparation at a discount Price.This Online Tests Series helps you to score your target. It takes 47 minutes of actual test time and a total of approximately 1 ½ hours including time for administrative purposes. Example answer: “I prioritize and place importance on administrative tasks like keeping schedules organized, helping complete data entry tasks and interacting with customers. I did not interrupt the customer even though they were yelling at me, and I reminded myself how worried and anxious they must be to be acting out that way. Office Assistants are found in all types of industries. Also provide mcq test or Exam . What type of documents and formats have you generated in the past?